Accounting Software for Limited Company

Running a limited company means separating yourself from the business, keeping proper statutory records, and staying on good terms with both Companies House and HMRC. What it doesn't mean is being swept into Making Tax Digital for Income Tax deadlines aimed at sole traders. WDI Billing is accounting software for limited company directors who want a clean, controlled way to run the books - without a tool that assumes you're chasing a quarterly filing clock that was never built for you.

Our starting position is simple: your books stay yours. Nothing leaves your account and goes anywhere near HMRC unless you decide it should. That's the whole idea behind Prepare mode - you get the return ready, you check it, you press file. Nothing streams to HMRC automatically.

Three modes, built around director-level control

Most small business accounting software forces every business down the same rails. WDI Billing gives limited companies three distinct modes instead:

• Records - day-to-day bookkeeping: invoices, expenses, bank data, receipts, kept clean and organised with no filing triggered anywhere.
• Prepare (the default) - returns and figures are drafted and ready to review, but nothing is sent anywhere until you say go.
• File - the one-click submission step, used only when you or your accountant choose to use it.

For a limited company, that separation matters. Corporation Tax computations, VAT returns, and year-end accounts all deserve a proper review before they go anywhere - not a background process quietly filing on your behalf.

Outside MTD for Income Tax - and we don't pretend otherwise

A lot of accounting software marketing lumps every small business into the same Making Tax Digital urgency. It doesn't apply the same way to you. MTD for Income Tax (ITSA) targets sole traders and landlords reporting income over the qualifying thresholds - not limited companies, which report profit through Corporation Tax and file annual accounts through a different route entirely. If your company is VAT-registered, MTD for VAT still applies as it does for any registered business, and WDI Billing handles that in Prepare mode like everything else. But we won't manufacture a countdown clock that doesn't belong to your company structure. This page - and this product - is built on control, not artificial urgency.

Give your accountant access, not the keys to everything

Most limited companies work with an accountant or bookkeeper at some point, whether that's for year-end accounts, Corporation Tax, or just a second pair of eyes on the VAT return. WDI Billing supports advisor access designed for exactly that relationship: you grant your accountant a defined, break-glass style login into the records they need, when they need them - rather than handing over full admin control of the account permanently by default. You decide what's shared and for how long. It's collaboration, not a loss of ownership.

Documents and receipts, without the admin overhead

Invoices, supplier bills, and receipts can be captured by photo or upload and turned into structured records automatically. AI-assisted document reading is available if you want it, entirely opt-in - and the software works perfectly well without it if you'd rather keep processing manual. Either way, the goal is the same: less typing, more accurate Records, and a clean trail your accountant can actually use at year-end.

Clean exports, no lock-in

Your company's financial data should never be trapped inside one piece of software. WDI Billing keeps your records in clean, exportable form at every stage, so if you ever want to move to a different accountant, a different system, or just keep an independent archive, you can take everything with you. No per-invoice fees, no penalty for growing, and no surprise charges buried in the small print - just straightforward access to your own numbers.

Invoicing and expenses that hold up to scrutiny

A limited company's invoices need to be right - correct company details, VAT treatment where applicable, and a paper trail that matches what ends up in the accounts. WDI Billing's invoicing sits inside the same Records mode as everything else, so every invoice you raise, every payment you chase, and every expense you log feeds the same set of clean company records rather than three disconnected tools you have to reconcile by hand at year-end. If invoicing is the main thing you need right now, our dedicated invoicing software page covers that side in more depth, and expense tracking covers receipts and company spend specifically.

Statutory records without the busywork

Directors carry responsibilities that sole traders don't - keeping proper accounting records under the Companies Act, supporting the annual accounts your accountant files with Companies House, and having a defensible trail behind every Corporation Tax figure. None of that requires a system that pushes data out the door on its own schedule. It requires records that are accurate, organised, and available the moment your accountant asks for them. That's what Records mode is for: a running, always-current picture of the company's finances that's ready whenever year-end work begins, instead of a scramble to reconstruct twelve months of transactions from bank statements and a shoebox of receipts.

Built for how a limited company actually runs

Whether you're a single-director consultancy or a small trading company with a handful of staff, the day-to-day accounting needs are the same: accurate invoicing, tracked expenses, a VAT return you can trust, and figures your accountant can rely on without chasing you for spreadsheets. WDI Billing's limited company accounting software is built around that reality rather than a generic sole-trader template repurposed with a "Ltd" label bolted on.

If you're still weighing up structure, our guide on sole trader vs limited company lays out how Making Tax Digital pressure is actually pushing some sole traders toward incorporation - and what changes once you do. And if you're deciding how to record income and costs day to day, cash basis vs accrual accounting explains the difference in plain terms, including where limited companies typically land.

Working with an external accountant already? Take a look at how accounting software with accountant access is designed to keep collaboration simple without giving up control of your own account.

Try WDI Billing for your limited company

See the full picture of what WDI Billing offers on the WDI Billing UK hub, or head straight to pricing to see straightforward, per-company plans with no per-invoice fees. Start a free trial today and run your limited company's books your way - Records kept tidy, Prepare mode always in charge of what leaves the account, and File only when you say so.